Sponsor and Exhibitor Expo Hall FAQ

Click link to download this FAQ: Expo Hall FAQ

What are the hours of the Onsite Expo Hall?

What are the hours of the Virtual Expo Hall?

Can I make changes to my booth content once I have submitted it?

How long will my virtual booth be available to attendees?

What is the Exhibitor Resource Center (ERC)?

What are the guidelines for my content as a sponsor?

What are my responsibilities in creating video content?

ONSITE GENERAL INFORMATION

What booth options are available?

• Corner Booth: +$250 (Accessible from 2 aisles)
• End Cap Booth (10’x20’): $2,500 total (2 booths + $500 upgrade, accessible from 3 aisles)
• Island Booth (20’x20’): $5,050 total (4 booths + $1,050 upgrade, accessible from 4 aisles)

What does the exhibitor package include?

• Booth space
• (1) 8’ skirted table per 10’x10’
• (2) chairs per 10’x10’
• (1) 6”x11” FLOOR ID STICKER with your company name and booth number.
• (1) Full RootsTech Pass
• Up to (50) Expo Hall-only passes for booth staff

Can I order extra items or services?

• Furniture/Equipment: You may bring your own or order through Modern Expo
• Carpet: Not included, bring your own or order through Modern Expo
• Electrical: Must be ordered separately via Modern Expo
• Signage: Not Included, bring your own. Each booth will be identified for setup by a 6”x11” FLOOR ID STICKER with your company name and booth number.

Do booths have Internet / Wi-FI?

EXPO HALL TIMELINE AND LOCATIONS

Setup Times:

• Sponsors ONLY: Tuesday, Mar 2: 1 PM–8 PM
• Exhibitors: Tuesday, Mar 2: 5 PM–8 PM
• Sponsors and Exhibitors: Wednesday, Mar 3: 8 AM–8 PM

Takedown Time:

• Saturday, Mar 6th: 3 PM–8 PM

Load-In/Out:

• Loading Dock Access: Located at 100 S & 200 W
• Load-in:
  
  • Mar 2 (5–6 PM)
  • Mar 3 (8 AM–4 PM)
• Load-out: Mar 6 (4–7 PM)
• Unload Time Limit: 30 minutes
• Bring Your Own Cart: None provided onsite

Badge Pickup:

• RootsTech Help Desk: Located at the back right corner of Hall A. You may pick up your exhibitor badges and check in there.

Parking:

• Salt Palace Garage: $25/day
• Nearby Lots: Vary in price.
  
  • More info: www.parkingslc.com

BOOTH SETUP DETAILS

Loading In and Loading Out:

• Sponsors and Exhibitors have access to the loading dock at the back of the Expo Hall to unload booth items during load in and load out hours
• The loading docks are located about 100 S and 200 W. Upon arrival, you will be given a 30-minute pass to unload.
  
  • Tuesday, March 2, from 5 PM–6 PM
  • Wednesday March 3, from 8 AM–4 PM
  • Saturday, March 6, from 4 PM–7 PM
• As an exhibitor, you will have access to the loading dock area at the back of the Expo Hall to load your car with booth items one hour after the Expo Hall closes. The Salt Palace will not allow anyone to drive cars up to the loading docks until Saturday, March 6, at 4 PM.
• Carts are not provided or available to load in or load out your materials. Please plan on bringing your own carts if needed.

Booth Inclusions:

• Backdrop: 8’ high (back), 3’ high (sides)
• Drape Color: Black
• Table: 8’ long, 2’ wide, 30” high, skirted
• Chairs: Standard folding

Display Height Rules:

• Side walls: First 5’ from back can be up to 8’, front 5’ limited to 3’
• End cap booths: Only middle 10’ of back wall can be 8’ high; outer 5’ sections must stay under 3’
• 20x20 island booth have a 12’ height limit

Booth Types and Hanging Sign Permissions

1. Linear Booths
   
   1. Size: 10' x 10' or larger.
   2. Hanging Signs: Not permitted.
2. Perimeter Booths
   
   1. Size: Like linear booths, located on the perimeter of the exhibit floor.
   2. Hanging Signs: Not permitted.
3. Peninsula Booths
   
   1. Size: At least 20' x 20'.
   2. Hanging Signs: Permitted.
4. Island Booths
   
   1. Size: 20' x 20' or larger.
   2. Hanging Signs: Permitted.

RULES You Should Know:

• Booth Must Be Staffed during all Expo hours
• Food: Wrapped items <1 oz allowed. Larger items must be ordered via Centerplate (801-702-7558)
• Helium Balloons: Not allowed
• Onsite Food Vendors: Located in the main concourse and back of Expo Hall
• Exhibitor Lounge: Available for booth staff (soda, seating, no attendees allowed)
• Hanging signs must be suspended over the allotted booth space and meet the maximum height requirements, which range between 14 feet – 16 feet off the ground
• Height Restrictions: Only a booth that is a 20x20 or bigger, may have a hanging sign.
• Safety Compliance: All rigging must comply with safety standards and be installed by certified professionals.

PASSES & REGISTRATION

How many Full Conference passes and Booth Staff passes will I get?

• A Full Conference Pass allows attendees to register for and attend live class sessions, view the live General Sessions, and access the Expo Hall during public hours.
• Booth Staff Passes are intended for your booth personnel. These passes provide access to the Expo Hall, including before and after public hours, so staff can set up, restock, and dismantle their booths. They do not include access to conference classes or General Sessions.

2 FUN THINGS TO PARTICIPATE IN

*ROOTSTECH PASSPORT & Prize Donation Giveaway

Family Discovery Day

• We encourage you to have a fun activity at your booth for attendees to participate in.
• Have a fun hands-on activities, games, or photo op etc. at your booth for attendees to participate in.

BOOTH DISPLAY RULES:

10x10 Base Booth, Inline Space - $1,000 USD

• The Booth will have access to one aisle at the front.
• It will have an 8-foot-high back drape and 3-foot side drapes.
• The Booth display cannot exceed 8 feet in height.
• The first 5 feet of the Booth, starting from the aisle towards the back drape, must remain clear. No objects can block the view down the aisle. (See diagram for the 5- foot area in red.)
• The area from 5 feet to the 8-foot back drape may have taller items. (See diagram for this area in green.)
• If additional Booths are ordered, the side drape between Booths will be removed, but all other rules still apply.

10x10 Corner Upgrade Booth - $1,250 USD

• The Booth has access to 2 aisles: one on the side and one in the front.
• Booth display height cannot exceed 8 feet.
• The first 5 feet of the aisle towards the back drape must remain clear, with no objects blocking the view of other Booths down the aisle (indicated in red on the diagram).
• From the middle 5 feet to the 8-foot-high back drape, tall items are allowed (indicated in green on the diagram).
• If additional Booths are ordered, the side drape dividing your Booth will be removed, but all rules still apply.

10x20 End Cap Upgrade - $2,500 USD

• The Booth will have access to three aisles.
• The Booth display cannot exceed 8’ in height.
• The center 10’ of the back drape can be up to 8’ high.
• The first 5’ from the aisle towards the center can only be 5’ high.
• Displays must not block the sightline down the aisle.
• A clear view of all Booths along the aisle must be maintained.

Island Upgrade Booth - $5,050 USD

• A minimum of four 10x10 Booths is required for an island Booth upgrade.
• Each 10x10 Booth costs $1000 USD.
• An additional $1,050 USD will be added to the total cost.
• The island Booth will be accessible from all four aisles.
• No other exhibitor Booths will be connected to this space.
• No sight restrictions apply.
• The Booth display can be 12’ high, max.

Society Pavilion Rules

• Standard booth draping includes:
  
  • 3-foot-high back drape and 3- high side drape.
  • To maintain an open and visually cohesive layout, all booth displays must remain under 3 feet in height.
• If your booth is located along the perimeter, you will receive:
  
  • 8-foot-high back drape and 3-foot-high side drapes.
  • In this case, you may have displays up to 8 feet high with in your booth.
• If additional Booths are ordered, the side drape between booths will be removed, but all other rules still apply.
• A booth in this area includes:
  
  • Access to WIFI
  • 1 8-foot table, skirted
  • 2 folding chairs
  • 1 5-amp, 110v power outlet
  • Online Booth
    
    • Your logo featured on the online Expo Hall Page
    • One online conference promotion
    • One online downloadable resource
    • A link to your website
    • 1 promotional video provided by you.

• The Table will have access to one aisle at the front.
• Standard Table draping includes:
  
  • 3-foot-high back drape and 3- high side drape.
  • To maintain an open and visually cohesive layout, all booth displays must remain under 3 feet in height.
• A Table in this area includes: 
  
  • 1 4-foot table, skirted
  • Access to WIFI
  • 1 folding chair
  • 1 5-amp, 110v power outlet
  • Brochure rack (shared with neighbor)
  • Online Booth
    
    • Your logo featured on the online Expo Hall Page
    • One online conference promotion
    • One online downloadable resource
    • A link to your website
    • 1 promotional video provided by you.